What is a Companies House Confirmation statement?

The Companies House Confirmation statement is a document that all limited companies and LLPs must file at Companies House each year. This confirmation statement, which has an annual filing fee, is designed to give Companies House a yearly snapshot of the management and ownership of your business and it’s vital that this information is kept up to date and in order.

Every company, including dormant and non-trading companies must file a confirmation statement, regardless of the company’s circumstances. And, although a statement must be filed at least once a year, it’s not usual for some companies to file more than one confirmation statement.

 

How do you file your Companies House Confirmation statement?

First and foremost, you will need Companies House password and authentication code to begin the filing process and if you do not have these, you can register online.

And before filing your confirmation statement, you will also need to check that all of your company’s details and up to date. If you discover that any of your company details are either incorrect, out of date or do not give a true reflection of your company’s status, it’s important that these details are updated straight away.

According to Gov.uk, before confirming your records are up to date, you must make HMRC aware of changes to your:

 

• Directors and secretary
• People with significant control (PSC)
• Company’s registered office address
• Changes you can make when you file your confirmation statement

 

Gov.uk also states that the confirmation statement has an additional information section, which you will need to complete if there have been changes to your:

 

• Standard Industrial Classification (SIC) code
• Statement of capital
• Trading status of shares
• Exemption from keeping a PSC register
• Shareholder information
• If nothing has changed

 

When do you need to file a Companies House Confirmation statement?

You must file a confirmation statement even if there have not been any changes to your company during the review period. This confirms that your records are up to date and the information held is correct.

Review period

You must file at least one confirmation statement every 12 months. Your 12 month review period starts on either:

 

• the date your company incorporated
• the date you filed your last confirmation statement

 

You must file your statement within 14 days of the end of your review period.

For example:

Your new company is incorporated on 1 January 2018.

Your review period will start on 1 January 2018 and will end on 31 December 2018.

 

If you file a statement early

You can file a statement at any time during your review period. If you file a confirmation statement early, it will start a new 12 month review period.

For example:

Your new company is incorporated on 1 January 2018.

Your company files a confirmation statement on 30 September 2018. Your next review period will start on 1 October 2018 and will end on 30 September 2019.

If you do not file your statement within 14 days of the end of your review period, your company and its officers may be prosecuted. Your company may also be struck off the register.

 

Annual fee

It costs:

 

• £13 to file your confirmation statement online
• £40 to file with a paper form

 

Payment period

Your payment period is separate from your review period. It tells you when your annual fee is due.

A payment period is every 12 months from:

• the date your company incorporated (newer companies)
• the date you last paid the annual fee (older companies)

 

You only have to pay the annual fee with your first confirmation statement in the 12 month payment period. You can then file as many confirmation statements as you want in this payment period.

A new fee will be due when your company gets to the anniversary of your 12 month payment period.

For example:

Your company’s payment period starts on 1 January 2018 and ends on 31 December 2018.

If you file your statement on 30 September 2018, you must pay the fee. If you file another statement on 1 December 2018, you do not have to pay again.

If you file a confirmation statement on 5 January 2019, you must pay the fee as it’s a new payment period.

 

Why choose React Accountancy?

Here at React Accountancy, we provide trusted accountancy services to start-up, established and multi-national businesses across a diverse range of industries.

From the moment you get in touch, our approachable, friendly and professional team will go above and beyond to ensure that you receive the right advice, support and accountancy solutions for your business.

All of our team has years of experience in providing accountancy services that support your business including complex financial issues.

Get in touch today for further information about any of our services.

You can reach us on 01914324110 or contact us via email using info@reactaccountancy.co.uk